Grades
Grade Reports
You may access your grades through WebAdvisor. If needed you may request an official copy of your grades (PDF) in the Records and Registration Office. Grades will not be released over the phone.
If you have a concern about a grade, you should discuss it with your instructor within five weeks after the end of the quarter. If the grade was for a Spring or Summer quarter class, you should discuss it with your instructor by the fifth week of Fall Quarter. If the problem is still not resolved, you may discuss it with the divisional dean and then the vice president of Academic and Student Affairs.
Dean's List
If you carry a minimum of six credit hours of college courses and maintain a grade point average of 3.5 or better for a quarter's work, you will be enrolled on the Dean's List in recognition of achievement that quarter. Grades of "satisfactory" and grades in developmental courses are not included in determining the grade point average.
Probation
You are considered to be on probation when your cumulative grade point average falls below the chart listed below:
| Hours attempted |
Cumulative GPA |
| 1-15 |
Below 1.50 |
| 16-30 |
Below 1.60 |
| 31-45 |
Below 1.70 |
| 46-60 |
Below 1.80 |
| over 60 |
Below 2.0 |
Probation means that you are in jeopardy of being dismissed from the College for academic reasons. If your average places you on probation, you should confer with your advisor to select a course schedule. Academic support services such as tutoring and the writing lab are strongly recommended for students on probation.
When on academic probation, you may carry a maximum load of 12 course credits during your first quarter of probation. (This includes students accepted into the College on probation by the Admissions Office.) It is strongly recommended that you repeat any failed courses the next quarter those courses are offered. If you remain on probation for two or more consecutive quarters, you may take a maximum of nine course credits of work.
Dismissal
A student is dismissed from the College when his/her cumulative grade point average falls below the probation levels listed above. Dismissal means that you must sit out the quarter following the term in which your GPA slipped below probation levels. However, you will be placed on probation at least one quarter before dismissal for academic reasons. During that probation term, you will receive a letter from the Records and Registration Office stating that failure to improve the GPA by the end of the quarter will result in dismissal.
You will be dismissed when your cumulative grade point average falls into the following ranges.
| Hours attempted |
Cumulative GPA |
| 1-15 |
Below .80 |
| 16-30 |
Below .90 |
| 31-45 |
Below 1.20 |
| 46-60 |
Below 1.40 |
| over 60 |
Below 1.60 |
You may be re-admitted to Clark State on probation after you have sat out one quarter.
Upon reinstatement, you must meet with the program advisor/division dean to determine a course of action. You will be permitted to enroll for not more than 12 credit hours for each of the next two quarters and must maintain a 2.0 grade point average (GPA) in each of those quarters. Once this requirement is met, you and your program advisor/division dean will mutually agree upon the class load you will take for subsequent quarters.
In order to avoid being dismissed again, a 2.0 GPA each quarter must be maintained or dismissal will occur when your cumulative grade point average falls into one of the above ranges.
Grading System
Academic achievement is indicated by the following grades and points used in calculating grade point average:
| A - Excellent |
(4 grade points per credit hour) |
| B - Good |
(3 grade points per credit hour) |
| C - Average |
(2 grade points per credit hour) |
| D - Poor |
(1 grade point per credit hour) |
| F - Failing |
(0 grade points per credit hour) |
Z - Non-Attendance*
|
(0 grade points per credit hour) |
| (*Student registered for class but never attended) |
Your GPA is obtained by dividing the total number of grade points earned in college credit courses by the total number of credit hours attempted in those courses. For example, consider the following grades earned by a student:
| |
Credit Hours |
Grade |
Points |
| Course 1 |
3 |
B |
9 |
| Course 2 |
3 |
C |
6 |
| Course 3 |
4 |
B |
12 |
| Course 4 |
3 |
C |
6 |
| Total hours: 13 |
Total points: 33 |
The total number of grade points, 33, is determined by adding together the points earned in each course (credit hours x grade points). That number is then divided by the total number of credit hours, 13, to determine the grade point average. In this case the average is 33/13= 2.54.
Grades issued for developmental courses are not counted in your grade point average. A cumulative grade point average refers to the average for all college credit courses taken during your stay at the College.
There are other symbols that can be issued with which there are no points associated:
S
U
I
PR
CR
NC
EX
TR
W
X
IP
N
PG |
Satisfactory
Unsatisfactory
Incomplete
Proficiency
Credit
No Credit
Experiential Credit
Transfer Credit
Withdrawal
Audit
In Progress (self-paced courses only)
No Grade Reported (Records Office use only)
Progressing (developmental only) |
If you change majors, please check with your new advisor on recalculating your grade point average.
Incomplete
The incomplete (I) grade process may be initiated when you are progressing satisfactorily in a course, but for reasons beyond your control (e.g., illness or death in the family), you will not have completed all requirements for the course when final grades are submitted by the instructor.
You must notify your instructor by the last day of any quarter. If the instructor agrees to an ” I” grade, it will be submitted on your grade report, and the instructor will set up a schedule on the Incomplete Grade form for completion of the course requirements by midterm of the following quarter.
When you complete the class requirements, the instructor will change the “I” grade to another letter grade. If you do not complete the requirements, the “I” grade will automatically be changed on Friday of the fifth week of the following quarter to an F grade on your transcript. A student receiving an incomplete grade at the end of Spring or Summer Quarter must complete all conditions by Friday of the fifth week of Fall Quarter. |
